How to Select a Proper Conference Hall



If you have any occasion or an official meeting, always remember that the venue has a very strong impact on that. When you are hosting a conference then it is a major decision to take that where you want to held it.

If you do not have a very vast experience of hosting a conference and selecting a venue then you might have some dilemma to take decisions. There are a lot of conference halls in Kolkata which one can choose but before doing that one needs to keep some important factors in mind. Here are a few things which if taken into consideration might help.

Accessibility

Always make sure that the venue is easily accessible to all the guests and delegates. Even if they have to reach there in a rush hour then also it should not become much difficult for them to reach. This is because; if people reach the venue late due to bad accessibility or due to huge traffic, then the conference will start late and it will mess up the entire situation by putting a negative impact on the event.

Parking

There should be a proper parking area in the venue or very near to the venue. Most of the delegates might arrive on their own cars and so if they do not get a convenient parking then they will have to waste a lot of time to find a parking place.

Peace and tranquillity

The conference hall should not be located among the hustle and bustle. It should be quiet so that the conference can happen in peace. Also it is a very good idea to choose a place which has an in house option of dining services and some outdoor event options.

The right size venue & break-away rooms

Try and ensure that, the size of the conference room is proper and it can easily accommodate the number of delegates who are supposed to participate in the event. There should be proper desks in front of them so that they can note down or keep their laptops open in front of them if it is needed. Also the seats have to be very comfortable. Sometimes, these meetings can go for very long hours. One should not feel uncomfortable while sitting there.

Catering

One should always go for a venue which has proper catering facilities. The conference might include breakfast and lunch. So, the delegates should always get quality food. Catering services can always go for a buffet system for the breakfast and lunch. Also there should be proper supply of tea and coffee throughout the meeting.

Professional staff

Setting up a conference can be stressful and tiring but if you choose a venue which has professional supporting staffs, they will always assist to make your company conference a proper and successful event.  The right staff can help with everything from check lists, menu selection and proper food item selection as well.

But yes, while looking at all of these, one should also consider the budget of the conference.

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